Question

Many companies are unsure about which gifts or invitations are permissible. This leads to a classic dilemma:

• Lack of resources: The compliance or HR department is overwhelmed by numerous, manual inquiries (“Can I accept this gift basket?”).
• Loss of speed: Manual review processes often take days, leading to delays and uncertainty in day-to-day business operations.
• Complexity trap: Internal guidelines are often lengthy and written in legal jargon, which raises the threshold for employees to seek approval.

Solution

We have translated compliance rules into an interactive, digital self-service tool.

• Regulatory mapping: Internal compliance requirements were combined with external legal frameworks and converted into a clear rule map (using ARUM).
• Interactive logic: The system guides the user directly to the correct decision through targeted questions (type of benefit, value, whether provided free of charge).
• Simulation & validation: All conceivable scenarios were simulated in advance to guarantee legally compliant and consistent information provision.

Conclusion

Compliance is shifting from a “duty to seek out” to an easily manageable “duty to provide” within the digital infrastructure.

• Significant time savings: A massive reduction in the workload for HR and compliance teams by eliminating repetitive manual inquiries.
• Immediate clarity: Employees receive a definitive assessment within seconds as to whether their actions are compliant.
• Automated communication of obligations: The tool provides direct information on necessary follow-up steps (e.g., documentation requirements or tax filings).